June 9, 2016

Venue

Hotel

THE LARGEST COMPLEX OF HOTELS AND EVENTS IN RIO DE JANEIRO

On beautiful Barra da Tijuca Beach Windsor offers a complete and integrated brand new venue for events of all types. The Complex comprises three hotels and the impressive Windsor Expo Center. The Explo Center is linked to the 5 star Windsor Barra Hotel by an air-conditioned walkway, to the 4 star Windsor Oceanico Hotel and to the 3 star Windsor Tower Hotel, this one to open during 2017. There are more than 22 thousand square meters, around 120 meeting rooms and 1200 modern apartments and suites, from the economic to luxury. One Stop Shop Concept – With one contact you solve all your needs to organize your event.

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Additional Information:

Location – Seaside Barra da Tijuca Beach, close to the main attractions and enterprises of this modern neighborhood;
Struture – 4 floors with 22 multi-purpose halls and capacity for up to 7000 people simultaneously;
Accommodations – Around 1.200 apartments and suites, from economic to luxury, in the hotels next to the Expo Center. In addition to these there is the Windsor Marapendi Hotel, seafront, located within few minutes from the Expo Center, offering 487 modern and spacious rooms.

Features:

  • Dedicated Information technology structure;
  • Advisory Service from our MICE team;
  • Multi-funciton spaces dar trade shows, conventions and exhibitions;
  • Total Accessibility;
  • Area for loading and unloading;
  • One-Stop-Shop Concept (Accommodations, gastronomy, meeting, rooms and parking in a single contact).

“People are also going to want to know about travel visa issues soon. It would be good to get in touch with Jo-Ellen about this as I believe IEEE has a partner they work with at least for US travel visas to Brazil. It is a small fee but you send your passport to them and they come back with your visa solved. It takes some time, so we need to get on this quickly so that people can already start planning for their travel. Since the requirements are different for different countries we should list some of the more common IEEE WCCI attendee nations and then add a note that says basically its up to the participant to know what the requirements are and be able to secure the visa prior to travel.”
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Location

Convencion Center

The Convention Centre is located in Barra da Tijuca area, in the west part of Rio de Janeiro, the fastest growing area in the city, with huge investments due to the Olympic Games in 2016.

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The Windsor Convention & Expo Center is 10 minutes away from the new Jardim Oceânico Metro Station and best Shopping Malls. It is in a very safe area, in one of the most valuable residence areas in Barra. The region also offers many trendy bars and restaurants in a walking distance.

The Windsor Convention & Expo Center is the largest complex of hotel and events in Rio de Janeiro. It is on the seaside of the beautiful Barra da Tijuca Beach, comprising three hotels and the impressive Convention Center with capacity for 7,000 people simultaneously, 112 flexible rooms distributed in different floors accessible by elevators, stars and escalators. The Convention Centre is composed of three floors and a Mezzanine, with more than 15,000 m2 meeting space. The Convention Center is linked to the 5 star Windsor Barra Hotel by an air conditioning walkway to the 4 star Windsor Oceanico Hotel.

Registration, Exhibits and Poster Sessions will take place on the Ground Floor,  which has an area of approximately 1,850 m2.

Keynotes will be held on the Third Floor, with an area of approximately 2,400 m2. The Keynotes are held in the morning, fitting 3,000 people. In the afternoon, the room is divided into two, to hold two of the plenary talks, where the third one will occur on a large room on the Lower Level, each of them with the capacity to hold 750 people.

City

 

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Rio de Janeiro is one of the most attractive cities in South America, with the largest urban forest in the world, beautiful bays, lagoons and 90 kms of beaches and mountains. Known as one of the most beautiful cities in the World, Rio de Janeiro is the first city to receive the certificate of World Heritage for its Cultural Landscape. This unprecedented title was recently conferred by the United Nations Educational, Cultural and Scientific Organization (UNESCO).

The city of Rio is indeed considered one of the world’s dream cities! It is located in a beautiful natural environment which brings amazingly together the mountains and the sea in a luxuriant tropical setting, all this highlighted by one characteristic that is fundamental: the friendliness of its people.

Rio de Janeiro is easily accessible from all over the world, with direct flights from major cities in North America, Europe, Africa and Middle East. It is also a one stop away from Asia and Australia. Additionally, Rio de Janeiro is a 50 minutes flight from São Paulo, which has the biggest international airport in South America.

Right in the heart of the city, you can find a tropical forest known as Tijuca Forest. There, in an area of over 4,200 hectares, you can get in touch with an amazing flora, and also find lakes, fountains, historical sites and marvel at the over 200 species of birds and other animals, like the capuchin monkey, the agouti and the crab-eating fox.

Rio also offers a wide range of options for tourism and should not be looked as a single destination but as a Gateway to Brazil. Some of the many wonders of the country can be found within a two hours drive of the city, in the State of Rio de Janeiro. A variety of options that can take visitors to the mountains, the beaches, the Atlantic forest, historic towns or fishing villages, depending only on the visitors choice.

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Tours in Rio

Rio de Janeiro, famous for its forest-covered mountains and golden beaches, will take your breath away with its dramatic scenery. Take a hike in the mountains and enjoy the colorful flora or visit one of the many architectural wonders offered in beautiful Rio. As an attendee of the event, you can take advantage of these exciting city tours. It was curious, click here.

Pão de Açucar (Sugar Loaf)

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Ride through Rio’s beautiful architectonic monuments, passing by the Sambodrome, where Rio’s famous Carnival Parade takes place and visiting the Metropolitan Cathedral, located in Downtown area. Familiarize yourself with traditional Cinelândia Square with its historical buildings, the Municipal Theater, the National Library and the National Museum of Fine Arts. After the panoramic tour, you will be taken to the neighborhood of Urca where one of the largest symbols of the city is located: Sugar Loaf.

You’ll travel all the way to the top in two steps by cable car. The first cable car takes us to Urca Hill, a vantage point 215 meters high for which already grants beautiful views of Guanabara Bay and its islands, the Rio-Niterói Bridge and Corcovado Mountain. From this stage, a second cable car takes us up to the second Hill, called “Pão de Açúcar” (Sugar Loaf). At 395 meters we’ll enjoy splendid views of Copacabana beach, the Santa Cruz fortress and several beaches of Niterói. You will for sure be amazed by the awesome views.

Frequency: Daily departures in the morning (exact pick up time to be informed upon booking confirmation)
Approximate duration: 4hr

Corcovado Mountain & Christ The Redeemer Statue

 

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Reach the top of “Corcovado” by rail. A modern Swiss-made cogwheel rail climbs through “Tijuca” Rain Forest to the top of the mountain (710 meters). The cogwheel takes about 17 minutes, at a maximum speed of 15km/h on its way up, and 22 minutes, at 12km/h, on its way down. One of the most amazing views during this trip is the one of “Lagoa Rodrigo de Freitas”. At the very top of the mountain, carved in soapstone mosaic in the finest art nouveau style, stands the Christ the Redeemer, a 38 meters tall statue with arms outstretched as if it were blessing the city. The above view of nearly the entire city is nothing but breathtaking.

Frequency: Daily departures in the afternoon (exact pick up time to be informed upon booking confirmation)
Approximate duration: 4hr

 

Historical Rio – Walking Tour

 

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Our expert guide will lead you through the colonial avenues, squares and narrow streets of Rio, explaining the important historical, political and social events that shaped Rio into South America’s most exciting city. The walk includes a visit to many interesting eresting points, such as the São Bento Monastery, Candelaria (the candle makers), Praça XV, the “Travessa do Mercado”, Imperial Court, the cultural centre located in the beautifully-beautifully restored Banco do Brasil, the Casa França-Brasil, França Ouvidor (the listeners) Street and Gonçalves Dias Street with the traditional Colombo Coffee Shop. The walk continues on down Uruguaiana Street, Carioca Square up to the Metropolitan Cathedral where passengers will meet the transportation that will take them back to their hotels.

Focusing on the period or architectural style, fine examples of Baroque constructions would be the “São Bento” and “Santo Antonio” Monasteries, which recall the times when Brazil was a colony of Portugal. Already from the 19th century, the French influence e is still shown by the “Teatro Municipal” (Municipal Theater) and the “Museu Nacional de Belas Artes”. The city’s cultural and artistic variety is exhibited on major cultural institutions such as “Centro Cultural Banco do Brasil” and the “Casa França-Brasil”. Some other features of this tour are “Candelária” Church, “Praça XV” and “Arco dos Telles”.

Frequency: Tuesdays – Thursdays – Fridays, in the afternoon (exact pick up time to be informed upon booking confirmation)
Approximate duration: 4hr

 

Botanical Garden

 

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The Rio Botanical Garden covers an area of 137 hectares, where 54 hectares are cultivated, and the other 83 hectares are still of native vegetation. The cultivated area is divided into 24 rows, 40 sections and 40 garden beds, totaling almost 6.000 species The history of the Botanical Garden of Rio de Janeiro begins with the arrival of the Portuguese Royal Family to the country in 1808. Shortly after arriving, the Prince João VI founded the Botanical Garden ordering the construction of an acclimatization garden for growing species brought from the East Indies. The Garden also houses monuments of historical, artistic and archaeological significance. The Botanical Garden has an important research institute, which develops a wide range of botanical studies in Brazil.

Frequency: Tuesdays – Saturdays, in the morning (exact pick up time to be informed upon booking confirmation)
Approximate duration: 4hr

Petrópolis – The Imperial City

 

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Located about 800 meters above sea level, the city of Petropolis is located 60 km away from Rio and has been called the Imperial City since the times of the Emperor Pedro II. Settled by the Germans, Petropolis keeps the memory of Brazilian history alive with its buildings and charming streets. This tour starts with the visit to the Imperial Museum, which has been the summer residence of the Emperor D. Pedro II, and keeps furniture and objects such as the crown of gold, pearls and diamonds used by D. Pedro I and D. Pedro II.

The tour will continue on to the Gothic Cathedral where Princess Isabel was buried along with the tombstones of D. Pedro II and his wife. From there you will see the Crystal Palace, built in France and mounted in Brazil, destined to shelter exhibitions and great parties promoted by Princess Isabel.

Frequency: Tuesdays and Thursdays, in the morning (exact pick up time to be informed upon booking confirmation)
Duration: 8hr

Jeep Tour in Tijuca Forest

 

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Just a few steps from the streets of Rio lies the thriving oasis of Tijuca, the world’s largest urban rainforest. Contained within the city limits, this lush jungle is home to hundreds of species of plants and wildlife. You will enter the Tijuca Rainforest in an open jeep, truly emphasizing the contrast between the stone jungle of Rio and the lush green backdrop of Tijuca. Feel the refreshing spray of the Monkey’s and Taunay Waterfalls, pausing to soak in impressive views of Rio and its surroundings at Vista Chinesa. No visit to the rainforest would be complete without actually hiking the trails under the canopy and interacting with this amazing ecosystem. Enjoy an approximately 20 to 30 minute hike along a pleasant trail as you see the plants, animals and beautiful butterflies.

Frequency: Daily departures in the morning and afternoon (exact pick up time to be informed upon booking confirmation)
Duration: 4hr

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Utilities

Useful tips for your travel

Visa Information

Visas to enter Brazil are granted by the Brazilian consulates abroad. Citizens of countries that are members of the Mercosul do not require visas, only a valid passport or valid identity document are required.

• To learn more about the documentation and procedures for granting visas, see the Brazilian embassy/consulate in your country of origin. See the list of consular representations in each country.

• Also check out here for further information on Brazilian Visa.

• Or click here to apply for a Brazilian Visa.
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Accommodation

The interactive map below will give you some idea on the location of Windsor Convention & Expo Center and the Hotels that are nearer to IEEE WCCI 2018 Venue.
This information will pop up on the left side of the map screen when you click a marker. You can also preview the list of hotels on the map by clicking on the  sign at the top of the map.

As Official Travel Agency of the IEEE WCCI 2018, we have negotiated special rates in the Hotels shown in the map below.

Block bookings have been made at the hotels listed below and special rates have been negotiated for IEEE WCCI 2018 delegates.
Booking can easily be made online, in this same webpage, right after the interactive map.

Continue for more information

Beach

Brazilians only carry a towel, sun tan oil or sun block and a small amount of money to the beach. We suggest you to do the same. Avoid swimming far from the shore and be careful with overexposure to the sun, if your skin is sensitive, you should avoid the beach from 10 a .m. to 3 p.m. Remember, you are in a tropical country.

Banks

Banks are open weekdays from 10 am to 4 pm; they are closed on weekends and public holidays. Before departure from home, visitors are encouraged to check the acceptability of their credit and/or cash cards with their local bank. Automated teller machines (ATMs) can be found almost everywhere; some machines provide 24-hour cash withdrawal (R$) facilities for major credit cards.

Business Hours

Most offices and stores are open from 9:00 am to 6:00 pm, Monday through Friday. Stores are also open on Saturday from 9:00 am to 1:00 pm while most of the large shopping centers open Monday to Saturday from 10:00 am to 10:00 pm and Sunday from 3:00 pm to 9:00 pm.

Car Rentals

The main car rental companies have branches in Rio de Janeiro. Reservations should be made at the point of origin. Should the visitor require a rented car for a day or two during his stay, the Concierge of the hotel will be able to make the necessary arrangements.

Cashing money with Credit or Bank Card

Visa card holders may withdraw cash from the Banco do Brasil and Banco Itaú. Card holders with a PIN number may obtain cash from the 24-hour machines; those without will have to await verification, available from 10 am to 4 pm.

Rio de Janeiro International Airport Exchange Department (”Sessão de Câmbio”) 3rd floor. Tel.: (+ 55-21) 3398-3652 Hours for exchange: For U$ and Euros from 8 am to 10 pm, daily; for another money exchange: Mondays to Fridays, from 10 am to 6 pm. 24-hour machines also available.

Climate

Most of Brazil lies one the South of the Equator. As a result there is very little seasonal variation. The climate is comfortably temperate in most of the country, and refreshing sea breezes often blow along the coast almost all year round. With the temperatures usually ranging from 65 to 85 degrees Fahrenheit (18 to 30 degrees Centigrade), casual spring and summer clothes are appropriate for almost every region and occasion. In Rio , Summer runs from December through March with temperatures ranging from 25 °C (77 °F) to 42 °C while winter runs from June though to August when temperatures can drop to around 20 °C (68 °F) in the day and cool 16 °C (60 °F) at night.

Clothing

Dress Casually. For men slacks and a sports shirts are sufficient; for women, casual attire is fine. Women may appreciate having a shawl or cardigan to hand in the more heavily air conditioned buildings while a light sweater is all the necessary for winter nights . Informality is the keynote in Rio de Janeiro in terms of dress. The use of jackets and ties for men is restricted almost exclusively to offices. A lightweight wrap or jacket is often needed as the major hotels, restaurants and bars, as well as the subway and most taxis, are air-conditioned.

Geographic Location

Brazil covers almost half of South America and the coastline runs along the Atlantic Ocean for over 7.408 kilometers ( 11.919 miles ) of white sandy beaches.

Government

Brazil is a democratic Federal Republic where the President is elected for a 4 years term with the right to reelection.

Hotel Safes

Hotels offer safety deposit boxes in their rooms, It is recommended that jewelry, documents and money are kept in them. Keep only what is necessary for your daily use with you.

Land Área

8.511.865 square kilometers (3.319.666 square miles).

Language

Portuguese is the national language, although the Brazilian people give different accents and semantics to the Portuguese language spoken in Portugal. English and Spanish are the foreign languages spoken in most areas, especially in hotels, shops, restaurants and other tourist places. English and Spanish are part of the school curriculum.

Medical Services

Most hotels have immediate access to on-call 24-hour medical assistance. There are also many government and private hospitals with 24-hour emergency and out-patient departments. Many of Rio de Janeiro’s doctors and dentists were trained or have undergone postgraduate training overseas. All hotels have lists of recommended medical services.

Money

He Brazilian currency is the Real (R$); Coins issued by the government are either silver for 5, 10, 25 and 50 centavos and a nickel and bronze coin for R$1, R$2, R$5, R$10, R$20 R$50 and R$100 are the denominations of the bills.The value of the real against the US dollar varies according to the daily rate. Banks and exchange bureaux charge a commission on exchange transactions, which the visitor should check beforehand. As elsewhere, the rates of exchange for cash and travellers’ checks are marginally different, and coins are not exchangeable. Money changers are obliged by law to display net rates of exchange. Receipt notes must be issued by law; it is advisable to keep these until after departure.

Postal Services

The Brazilian postal services meet all international standards, and there are many post offices around the city. They are closed on Saturdays, Sundays and public holidays.

Shopping

Credit Cards are accepted at the majority of shops, although it is always a good idea to confirm this before buying. Occasionally a small discount is offered on cash sales. Personal checks drawn on overseas banks are not accepted. Visitors are encouraged to check the daily dollar rate at their hotels before going on a spree.

Subway System

Rio de Janeiro’s subway is safe, efficient and easy to use. Tickets are bought at the counter, as there are no ticketissuing machines. The Copacabana Metro station is located in Praça Cardeal Arcoverde or Siquiera Campos, four blocks from the beach. The Metro is a great boon to adventurous visitors; Catete, Glória, Cinelândia, Carioca and Uruguaiana stations are those closest to the city’s principal historical and cultural attractions.

Time Zone

Country and in the main cities, the time is three hours earlier than Greenwich (London) Meridian Time.

Transportation service

Airport transfers (approximate costs):
Copacabana Ipanema São Conrado Barra da Tijuca
1 – Yellow Cab R$ 80 R$ 80 R$ 90 R$ 100
2 – Special Taxis R$ 130 R$ 130 R$ 150 R$ 160
3- Shuttle Bus R$ 16 R$ 16 R$ 16 R$ 16
4 – Private Tranfers (english speaking driver guide) R$ 300 R$ 300 R$ 300 R$ 300

1 – Yellow Cab: Amount is charged according to the taximeter. Taxi driver will probably not be able to speak English. In case of using this service, we recommend to use the official Yellow Cab company of the airport.

2 – Special Taxi: Special Taxi vouchers can be purchased at the arriving hall outside customs. Payment with credit card is accepted and hostesses are bilingual. In some companies the driver can also charge directly to the passenger. We advise “Cootramo Taxi” (+55 21 2560.5442) and “Transcoopass Táxi” (+55 21 2560.4888) services, which are registered with the tourism Board.

3 – Regular Shuttle Bus: Bus itinerary goes from the airport, passing downtown, Copacabana, Ipanema and Leblon beaches along the coast and ends at the Royal Tulip Hotel in São Conrado. Ask for assistance according to your hotel address.

Company Route Fare Times
Premium 2018 RIOGaleão – Alvorada (along coast of South Zone – best option for Hotels in Flamengo,Copacabana, Ipanema and Leblon) R$ 16,00 5h30 to 23h
Premium 2101 RIOGaleão – Santos Dumont Airport (Via Linha Vermelha) R$ 16,00 No time information available
Premium 2145 RIOGaleão – Santos Dumont Airport (via exclusive bus and taxi Lane on Brasil Avenue and Presidente Vargas Avenue) R$ 16,00 5h30 to 21h30
Premium 2918 Alvorada – RIOGaleão (via Linha Amarela) R$ 16,00 5h40 to 23h30

4 – Private Tranfers: In this case we will send a bilingual driver guide to pick up passenger at the airport. Maximum of 2 passengers. Pre payment with credit card is requested. The advantage of this service is that they will receive a personalized service and primary information about the city, useful tips, etc.

5– UBER: Uber is another great option of transportation with very affordable prices.
To use this service it is necessary to create an account at https://www.uber.com
Fares may vary due to traffic, weather and other factors.

For additional information such as: ride options, estimated prices, how to pick up and more, please access: https://www.uber.com/en-BR/cities/rio-de-janeiro

Click here for more information

Tipping

Restaurants, taxis and hotel tips are 10% – 15% over your bill. Most restaurants include 10% on their bill’s, it is up to you to leave an extra tip.

Voltage

Rio de Janeiro and São Paulo have 110 or 120 Volt 60 cycles alternate current (AC). Salvador and Manaus have 127 Volts. Recife, Brasilia and a number of other cities have 220-Volt Service. Most Hotels, however, provide both services and/or adapters for guests. Brazil’s Power Outlets are as follows:

Water

Rio de Janeiro’s water supply conforms to international standards; due to the pronounced taste of chlorine in the water it is advisable to drink bottled mineral water.

Safety and Security

As in any city in the world of the size of Rio de Janeiro, the key to an uneventful stay is to protect yourself from pickpockets and carry as little cash and as few valuables as possible.